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Privacy Policy

Hawkins Hatton Corporate Lawyers Limited (HH) is a limited company with registered company number 07151902 and its registered office at Castle Court 2, Castlegate Way, Dudley, DY1 4RH. Hawkins Hatton is a controller of personal data and is regulated by the Solicitors Regulation Authority and registered with the Information Commissioner’s Office. We are committed to protecting your privacy and the personal information you may provide to us or that we may collect on your behalf during the course of our dealings with you.

 

What personal information we collect about you

We may collect personal information from you in the course of our business, including through your use of our website, when you contact or request information from us, when you engage our legal or other services, or as a result of your relationship with one or more of our staff and clients.

  • Basic information, such as your name (including name prefix or title), the company you work for, your title or position, and your relationship to a person.
  • Contact information, such as your postal address, email address, and phone number(s).
  • Financial information, such as payment-related information.
  • Technical information, such as information from your visits to our website or applications or in relation to materials and communications we send to you electronically.
  • Information you provide to us for the purposes of attending meetings and events.
  • Identification and background information provided by you or collected as part of our business acceptance processes.
  • Personal information provided to us by or on behalf of our clients or generated by us in the course of providing services to them, which may include special categories of data.
  • Any other information relating to you that you may provide to us.

How we obtain your personal information

  • We collect information from you as part of our business acceptance processes and about you and others as necessary in the course of providing legal services.
  • We collect your personal information while monitoring our technology tools and services, including our websites and email communications sent to and from Hawkins Hatton.
  • We gather information about you when you provide it to us or interact with us directly, for instance, engaging with our staff or registering on one of our digital platforms or applications.
  • We may collect or receive information about you from other sources, such as keeping the contact details we already hold for you accurate and up to date using publicly available sources.
  • We may collect information about you from financial institutions where you are their customer.

Documents we collect for identity verification are necessary for us to comply with our regulatory and legal obligations, including in relation to the Money Laundering Regulations 2017, as amended by the Money Laundering and Terrorist Financing (Amendment) (EU Exit) Regulations 2020. Failure to provide the required identity documents will result in Hawkins Hatton being unable to act on your behalf.

How we use your personal information

We collect and process personal information about you in several ways, including through your use of our website and in the provision of services by us. We use that information:

  • To provide and improve this website, including auditing and monitoring its use.
  • To provide and improve our services to you and our clients, including handling the personal information of others on behalf of our clients.
  • To provide information requested by you.
  • To promote our services, including sending legal updates, publications, and event details.
  • To manage and administer our relationship with you and our clients.
  • To fulfil our legal, regulatory, and risk management obligations, including establishing, exercising, or defending legal claims.
  • For the purposes of recruitment.

We may also process your data based on legitimate interests, which may include:

  • Carrying out conflict checks to ensure we can provide services to you.
  • Entering into and performing contracts with your business.
  • Preventing fraud, money laundering, terrorist financing, and other criminal activities.
  • Complying with legal obligations to disclose information to relevant authorities.
  • Verifying the accuracy of data we hold about you.
  • Taking steps to protect your personal data against loss, damage, theft, or unauthorised access.
  • Assisting with queries, complaints, or claims.
  • Establishing, exercising, or defending our legal rights.

On what basis we use your personal information

We use your personal information on the following bases:

  • To perform a contract, such as engaging with an individual to provide legal or other services.
  • For the establishment, exercise, or defence of legal claims or proceedings.
  • To comply with legal and regulatory obligations.
  • For legitimate business purposes as described in ‘How we use your personal information.’

How long we keep your personal information

Your personal information will be retained in accordance with our data retention policy, which categorises all of the information held by Hawkins Hatton and specifies the appropriate retention period for each category of data. Typically, data will be kept for six years unless the law requires us to hold it for a longer period or delete it sooner, we no longer require the data for a specified purpose, or you have exercised your right to have the data erased.

Who we share your personal information with

We may share your personal information with certain trusted third parties in accordance with contractual arrangements in place with them, including:

  • Our professional advisers and auditors.
  • IT service providers to Hawkins Hatton.
  • Third parties engaged in the course of services we provide to clients, such as barristers, local counsel, and technology service providers like data room and case management services (which may be based outside of the EEA).

Personal information may also be shared with regulatory authorities, courts, tribunals, government agencies, and law enforcement agencies. We will use reasonable efforts to notify you before disclosing your information unless legally restricted from doing so.

We do not sell, rent, or otherwise make personal information commercially available to any third party, except with your prior permission.

Your rights

  • Upon request, we will provide details of all personal information we hold about you at no cost. We may request proof of identification or other relevant information for verification before handling such requests.
  • If any personal information we hold about you is incorrect or outdated, you may contact us to rectify it.
  • You may object to us processing your personal information if we are not entitled to use it any longer, request deletion if we are keeping it too long, or request restricted processing in certain circumstances.
  • You may unsubscribe from receiving newsletters by contacting us directly.

How we keep your personal data secure

We take necessary steps and precautions to protect your personal information, with relevant physical and electronic measures in place to safeguard the personal data we hold.

Contact Details

For questions or concerns regarding your personal data, please contact Colin Rodrigues at the Dudley office or call 01384 216840.

If you have a complaint about any of your rights, this privacy policy, or how we handle your personal information, you have the right to lodge a complaint with the UK regulator, the Information Commissioner. You can visit ico.org.uk/concerns or call 0303 123 1113 for more information.

Main Office

Hawkins Hatton Corporate Lawyers Ltd
Castle Court 2
Castlegate Way
Dudley
DY1 4RD

Tel: 01384 216 840
Fax: 01384 216 841

Email:enquiries@hawkinshatton.co.uk

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We look forward to hearing from you and assisting with your legal needs.

"World-class client service"

Colin and Harminder are recognised legal experts who have mastered the art of transforming knowledge into wisdom, guiding clients through mazes of uncertainty, illuminating the way with clarity and world-class client service.

David Atkinson, Regional Director Relationship Management SME Banking for Lloyds Bank plc

"Friendly lawyers who understand you"

When you are investing or when you are looking to pass on your cherished business, you want friendly lawyers who understand you, alongside you all the way. Colin, Harminder and the team absolutely fit that bill.

Johnathan Dudley, Midlands & South West Managing Partner and Head of Manufacturing Business of Crowe UK LLP

"A firm with a genuine passion for people"

"Congratulations to Colin, Harminder and all the HH team on their 20th anniversary. It has been a pleasure to work alongside the firm over the last 10-plus years. A firm with a genuine passion for people and relationships — you have always been small enough to care but large enough to cope. Well Done All!"

Stuart Welch, Area Director of Commercial Banking at National Westminster Bank Plc

"They epitomise what a business relationship should be"

Colin and Harminder have come to epitomise what a business relationship should be. They have supported growing their businesses over the last 20 years and create an environment which encourages this to happen naturally.

Ian Coulson, Head of Commercial Brokerage at HSBC UK Bank Plc

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